While every effort is made to ensure the currency of these procedures, users are advised to contact the Office of General Counsel to verify that a policy is the most current one.
PROCEDURE FORMAT
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Section AA - Procedures Management and Communications
|
CODE |
TITLE |
REVISED |
|
Administrative Regulation and Procedure Manual |
04/01/22 |
|
|
Development, Approval, and Control of Administrative Regulations and Procedures |
02/27/20 |
|
|
Records Retention |
10/01/22 |
|
|
District Board Communications |
08/01/22 |
|
|
Regular Communication & Announcements |
10/31/22 |
|
|
Development of District Board of Directors Meeting Agendas and Materials |
03/01/22 |
Section BB - Business and Finance
|
CODE |
TITLE |
REVISED |
|
Use of College Funds for Employee-Related Events |
10/01/22 |
|
|
Student Activity Fee |
01/09/23 |
|
|
Remission of Out-of-State Tuition for Needy and Worthy Students |
01/09/23 |
|
|
Criteria for Reduced Contract Rates |
03/01/22 |
|
|
Reimbursement for Contributions and Gifts |
12/01/23 |
|
| BB0701 | Use of Funds for Charitable Purposes and Community Relations | 08/16/24 |
|
Nonconstruction Procurements |
03/01/22 |
|
|
Construction-Related Procurements |
03/01/22 |
|
|
Reimbursement Policies |
||
|
|
Petty Cash Reimbursement Request for Payment |
10/01/22 02/01/23 |
|
Reimbursement of Expenses for Applicants Invited for A Job Interview |
04/01/22 |
|
|
Travel and Expense Reimbursement |
10/01/22 |
|
|
Dues and Participation in Social and Civic Organizations |
08/01/22 |
|
|
Postal Charges |
04/01/22 |
Section CC - Personnel
|
CODE |
TITLE |
REVISED |
|
|
EQUAL EMPLOYMENT OPPORTUNITY |
|
|
Authorization To Fill Vacant Full-Time Positions |
04/10/25
|
|
|
Process for Sex Discrimination and Sexual Harassment Complaints with Responsible Employees |
07/10/25 |
|
|
Accessing Accommodations for Employees with Disabilities - Appendix A, Appendix B |
12/01/23 |
|
|
Process for Resolving Complaints |
02/28/25 |
|
|
Professional and Special Assignments |
04/01/22 |
|
|
Employment of Full-Time Staff |
04/10/25 |
|
|
Termination Date For Non-Represented Employees |
02/01/23 |
|
|
Employment of Full-Time Faculty |
01/02/24 |
|
|
Employment of Part-Time Faculty |
01/02/24 |
|
|
Employment for Television Stations |
03/01/22 |
|
|
Institutional Membership - Professional Organization |
03/01/22 |
|
|
Employment of Temporary Full-Time and Part-Time Staff Employees (Not Including Agency Help) |
03/01/22 |
|
|
Authorization to Procure Temporary Agency Employees |
03/01/22 |
|
|
Evaluating Use of Independent Contractors - Appendix |
03/01/22 |
|
|
Recording of Meetings |
01/01/25 |
|
|
Bridging of Service After Termination For Non-Represented Employees (Retiree Health Insurance Only) |
03/01/22 |
|
| CC0901 | Reportable Breach Notification | 03/01/22 |
| CC0902 | Health Insurance Portability and Accountability Act (HIPAA) Health Information Privacy | 07/01/22 |
| CC0902-A | Health Insurance Portability and Accountability Act (HIPAA) Health Information Privacy Appendix | 03/01/22 |
| CC0903 | System Implementation of Affordable Care Act | 03/01/22 |
|
Graduate and Undergraduate Credits |
03/30/21 |
|
|
Compensating Days for Paid Holidays Which Occur on Weekends |
03/01/22 |
|
|
Vacation for Nonrepresented Personnel |
03/01/22 |
|
|
Sabbatical Leave for Exempt Employees |
04/01/22 |
|
|
Retirement Notice (Exempt, Nonrepresented Personnel) |
03/01/22 |
|
|
Professional Growth Credit Evaluation for Certified Positions |
05/25/09 |
|
|
FQAS Faculty Credentialing |
03/01/21 |
|
| CC1200-1 | Faculty Quality Assurance System (FQAS) | 03/01/21 |
|
FQAS Onboarding |
04/01/21 |
|
|
FQAS Professional Growth, Mentoring, Coaching and Evaluation |
02/01/21 |
|
|
Employee Exchange |
03/01/21 |
|
|
Faculty Course Credentialing |
03/01/23 |
|
|
Salary Reclassification of Faculty |
03/01/21 |
|
|
Requests by Law Enforcement Authorities or Others to View or Remove Student Records |
05/01/22 |
|
|
Recruitment Advertising |
03/01/22 |
|
|
Recruitment Travel Expense Reimbursement |
03/01/22 |
|
|
Relocation Assistance Allowance |
04/01/22 |
|
|
Commercial Drivers License Drug Checks |
03/01/21 |
Section DD - Instructional Programs and Services
|
CODE |
TITLE |
REVISED |
|
|
SCOPE OF INSTRUCTION |
|
|
Field Trips |
04/01/22 |
|
|
Change of Program - High School Contract |
03/01/21 |
|
|
Proration of Fees and Credits |
05/01/21 |
|
|
Auditing Courses |
05/01/21 |
|
|
Credit for Prior Learning and Experience |
12/09/24 |
|
|
Independent Study and Grading Procedure |
04/01/21 |
|
|
Program Suspension and Discontinuance |
08/01/22 |
|
| Assignment of Responsibility of the Curriculum to the Faculty | 03/01/22 | |
|
Section Run/Cancel Procedure |
04/01/22 |
|
|
Minimum Class Load of 10 for Personal Enrichment/Avocational Courses |
02/01/23 |
|
|
Student Evaluation Procedure |
06/01/21 |
|
|
Grade Reporting - High School Contract |
03/01/21 |
|
|
Academic Grade Appeal Procedure |
01/31/24 |
|
|
Incompletes |
07/01/22 |
|
|
Progress Grades |
12/01/23 |
|
|
Repeats - Effect on Grade Point Average (Associate Degree) |
04/01/22 |
|
|
Student-Initiated Withdrawals |
05/01/23 |
|
|
Articulation with High Schools |
03/01/21 |
|
|
Attendance - High School Contract Division |
03/01/21 |
|
|
Attendance (Except High School Contract and Apprentice Students) |
05/01/22 |
|
|
Attendance Reporting - Apprentice |
08/01/21 |
|
|
Liberal Arts and Sciences Requirements in the Associate in Applied Science Degree Programs |
04/01/22 |
|
|
Associate in Applied Science Degree 64-Credit Limit and Occupational Clustering |
04/01/22 |
Section EE - Instructional Support
|
CODE |
TITLE |
REVISED |
|
|
INSTRUCTIONAL SUPPORT |
|
|
Duplication of Copyrighted Materials |
03/01/22 |
|
|
Instructional Materials Production |
04/01/22 |
|
|
Textbook and Course Material Adoptions, Ordering, and Desk Copy Acquisitions |
04/01/22 |
|
|
Textbook and Course Material Acquisitions by Students |
05/01/22 |
|
| Closed Captioning | 06/01/24 | |
|
District Library Book Selection |
03/01/22 |
|
|
General Library Policies |
04/01/22 |
|
|
Challenged Materials in the District Library Collection |
04/01/22 |
|
|
District Computer Resource Centers (CRC) |
08/01/21 |
|
|
Release of Instructional Materials |
06/01/22 |
|
| EE0109 |
Consideration of Research Activities Conducted by Individuals Outside of MATC Appendix |
07/01/21 |
| EE0109-A | Institutional Review Board Standard Operation Procedures | 07/01/21 |
|
Program Update |
03/01/21 |
|
|
Course Outcome Summary |
08/01/23 |
|
|
Course Syllabus Guidelines |
07/01/21 |
|
|
Occupational/Service Advisory Committee Guidelines |
03/01/21 |
|
|
Program Development - Associate Degree and Diploma |
03/01/21 |
|
|
Alternative Delivery Approval Process |
04/01/22 |
|
|
Continuing Education Certificates |
04/01/22 |
|
|
Student Teacher Placement or Internship at MATC |
04/01/22 |
|
|
Access to Classrooms, Shops, Laboratories, Student Work Stations, and Facilities |
05/01/21 |
|
|
Room Assignments and Reservations |
02/01/21 |
|
|
Assignment of Faculty Offices |
03/01/22 |
|
|
Parking for Auto Shop Repairs |
04/01/21 |
|
|
Class Scheduling |
02/01/21 |
|
|
Use of MATC Mobile Computing Resources |
06/19/08 |
|
| EE0202 |
Technology Usage |
08/01/21 |
|
Procedure for Reporting Claims of Copyright Infringement |
03/01/22 |
|
|
Rationale for Distribution and Compensation for MATC College of the Air Telecourse Materials |
04/01/22 |
|
|
Selection and Recommendation of Telecourse and Telecourse Instructor for College of the Air |
04/01/22 |
|
|
Credit for Prior Learning and Experience (CPLE) Examination |
05/01/22 |
|
| EE0305 |
Department of Transportation - Federal Motor Carrier Safety Administration Controlled Substances and Alcohol Use Testing Program |
04/01/22 |
Section FF - Student Services
|
CODE |
TITLE |
REVISED |
|
|
INSTRUCTIONAL SUPPORT |
|
|
Use of MATC Athletic Fields by External Individuals and Groups - Appendix |
04/01/22 |
|
|
Family Educational Rights and Privacy Act of 1974 - Appendix |
03/01/25 | |
|
Gramm Leach Bliley Act (GLBA) / Federal Trade Commission (FTC) Safeguards Rule |
02/28/25 | |
| FF0100-A | Reportable Breach Notification | 03/01/22 |
|
Tutoring Service |
04/01/22 |
|
|
Apprentice Student Services Functions |
07/01/21 |
|
|
Parking Regulations and Fees for Students - Districtwide |
05/01/22 |
|
|
Lost and Found |
05/01/21 |
|
|
|
ADMISSIONS AND REGISTRATION |
|
|
Admissions |
07/01/25 |
|
|
Admitting Students to Class - High School Contract |
03/01/21 |
|
|
Transfer of Courses from Other Colleges to MATC |
03/01/21 |
|
|
International Students - F-1, J-1, or M-1 Visa Only |
06/01/22 |
|
|
Minimum Age Requirements for Enrollment - Appendix |
03/01/21 |
|
|
Considerations for Student Advancement on a Waiting List |
07/01/25 |
|
|
Accommodations and Standards for Precollege Program Entry |
04/01/22 |
|
|
Guidance Responsibilities |
04/01/22 |
|
|
Employment Development Center (EDC) |
04/01/22 |
|
|
Veterans |
02/01/22 |
|
|
Student Assistance Program (SAP) |
02/01/00 |
|
|
MATC - Financed Student Deferments |
06/01/22 |
|
|
Student Employment |
06/01/21 |
|
|
Athletic Department Alcohol, Tobacco and Drug Testing Procedures |
06/01/21 |
|
|
Consumption of Alcoholic Beverages on MATC Property |
06/01/21 |
|
|
Consumption of Alcoholic Beverages Not on MATC Property but at an MATC-Sanctioned Function |
06/01/21 |
|
|
Lockers |
05/01/21 |
|
|
Requests by Law Enforcement Authorities, or Others, to Locate Students During School Hours |
06/01/21 |
|
|
Standards of Academic Success and Financial Aid Eligibility |
06/07/24 |
|
|
Accessing Accommodations for Students with Disabilities - Appendix |
10/01/23 |
|
| Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A, Appendix B |
07/31/15 |
|
| Approval for Student Fee Usage |
02/01/22 |
Section GG - Building Operations
|
CODE |
TITLE |
REVISED |
|
|
BUILDING OPERATIONS |
|
|
Key Requisition, Replacement, and Return |
04/01/22 |
|
|
Mailroom: Processing of Campus and Outgoing Mail |
04/01/22 |
|
|
Meeting Room, Auditoria Equipment, Food Reservation, and Related Services Procedure for Internal (MATC) Use Only |
02/13/24 |
|
|
Tabling by Internal Groups |
02/13/24 |
|
|
Rental of MATC Facilities by External Individuals and Groups - Appendix |
02/13/24 |
|
|
Use of MATC Cooley Auditorium by MATC Faculty/Staff and Student Organizations |
12/01/20 |
|
|
Use of MATC Mall by MATC Faculty/Staff and Student Organizations |
03/01/21 |
|
|
Free Speech and Public Assembly |
01/03/24 |
|
|
Use of District Owned Motor Vehicles |
06/01/21 |
|
|
Appendix 1 Driver's Accident Reporting Form |
04/01/22 |
|
|
Parking Assignments - Non-Represented Exempt Employees |
05/01/22 |
|
|
Parking Regulations for Employees - Districtwide |
04/01/22 |
|
|
Parking Fees for Employees - Districtwide |
04/01/22 |
|
|
Assignment of Reserved Disabled Parking - |
04/01/22 |
|
|
Parking for Visitors, Service, Repair, and Regional Personnel |
12/01/22 |
|
|
Facilities - Leasing |
05/01/22 |
|
|
Remodeling or Relocation of Facilities - Appendix |
04/01/22 |
|
|
District Signage Procedure and Regulations |
05/01/22 |
|
|
Transfer, Disposal, Trade-in, or Sale of Excess Property |
12/01/21 |
|
|
Scrap, Trash, Disposed Property |
09/01/21 |
|
|
Disposal of Computer Equipment |
3/31/03 |
|
|
|
Appendix B -Request for Disposal of Equipment/Furniture
Appendix C - Equipment/Furniture Transfer Request |
05/10/17
05/10/17 |
|
Missing Equipment and Property |
06/01/21 |
|
|
|
Moving/Surplus Furniture Capital Equipment Physical Inventories |
09/01/21 07/01/21 |
|
Severe Winter Weather Class Cancellation/ College Closure |
01/01/23 |
|
|
Emergency Closing for 1st and/or 2nd Shift Staff Employees |
04/01/22 |
|
|
General Procedures Regarding Reporting Incidents of Campus Violence |
06/01/21 |
|
|
MATC Children's Centers Child Abuse and Neglect Reporting |
04/01/22 |
|
|
Toxic Substances and Infectious Agents |
04/01/22 |
|
|
Admittance to Buildings After Normal Business Hours |
06/01/21 |
|
|
Disorderly or Illegal Acts |
06/01/21 |
|
|
Emergency Fire Procedure - All Campuses |
06/01/21 |
|
|
Access to MATC Computing Facilities |
08/30/23 |
|
|
Access to MATC Computing Facilities - Appendix |
08/30/23 |
|
| GG0308 | Accidents - Students | 07/01/22 |
| GG0310 |
Illness/Injury Reporting |
04/01/22 |
|
Violation of MATC's Tobacco-Free District Facilities Policy |
06/01/21 |
Section HH - Administrative Support
|
CODE |
TITLE |
REVISED |
|
General Bookstore Policy |
03/01/21 |
|
|
Bookstore Refund/Exchange |
02/01/22 |
|
|
Milwaukee Area Technical College Procedure For Data Security Breach |
06/28/10 |
|
|
Bookstore Used Book Policy |
03/01/22 |
|
|
Food and Beverages, Preparation and Consumption of |
01/01/21 |
|
|
Maintaining Quality in Communications |
04/01/22 |
|
|
Attachment 1 - Public Website Update Agreement |
10/01/23 |
|
|
Donations to the MATC Foundation |
03/01/21 |
|
|
Gifts In-Kind Donation Procedure |
08/01/22 |
|
|
Appendix - Gifts In-Kind Donation Form |
03/01/21 |
|
|
Inventory and Disposal of Equipment Donated to the College through the MATC Foundation |
03/01/21 |
|
|
Raffle Guidelines |
03/01/22 |
|
|
Raffle Guidelines Appendix A - Application for Raffle |
03/01/22 |
|
|
Microcomputer Software use and Duplication Regulation |
04/13/00 |
|
|
Communicating Network Issues |
08/01/22 |
|
|
Information Technology - Downtime for Network Maintenance Standards |
08/01/21 |
|
|
Grants Management Procedures |
03/01/21 |
|
|
Authorization to Release Grant Funds for Initiating the Hiring Process |
04/01/22 |
Section II - Public Television
|
CODE |
TITLE |
REVISED |
|
|
PUBLIC TV STATIONS |
|
|
WMVS/WMVT Television Underwriting |
06/01/21 |
|
|
Election Coverage |
06/01/21 |
|
|
Political Broadcasting for Federal Candidates, Stations WMVS/WMVT |
06/01/21 |
|
|
Public Television Travel |
06/01/21 |
|
|
Classroom Instructional Use of PBS Television Programs Presented on WMVS/WMVT |
06/01/21 |
|
|
Charge Backs for Production Services |
06/01/21 |
|
|
Television Transmitter and Satellite Earth Station Security |
06/01/21 |
|
|
Production Requests for the Videotaping of Speeches |
06/01/21 |
|
|
Program Proposal |
06/01/21 |
|
|
Technical Standards |
06/01/21 |
|
|
Securing of Services |
06/01/21 |
|
|
TV and Video Production Student Use of Station Production Facilities |
06/01/21 |
|
|
MATC Faculty/Staff Use of Television Production Facilities |
06/01/21 |
|
|
Copyright Notice for Milwaukee PBS and WMVS/WMVT Television |
03/01/22 |
|
|
Insurance for Volunteers, Donated Vehicles, and Equipment |
01/01/22 |
|
|
Volunteers |
06/01/21 |
|
|
Program Production Advisory Panels |
06/01/21 |
|
|
Placement of MATC Image Recruitment Promotional Spots on WMVS/WMVT |
06/01/21 |
|
|
Touring Groups |
06/01/21 |
|
|
Standardized Rates for Channels 10 & 36 Program Tape (One Only) Sales (for Personal Use Only) |
06/01/21 |