While every effort is made to ensure the currency of these procedures, users are advised to contact the Office of General Counsel to verify that a policy is the most current one.
PROCEDURE FORMAT
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Section AA - Procedures Management and Communications
|
CODE |
TITLE |
REVISED |
|
Administrative Regulation and Procedure Manual |
02/27/20 |
|
|
Development, Approval, and Control of Administrative Regulations and Procedures |
02/27/20 |
|
|
Records Retention |
07/13/09 |
|
|
Administrative Notice |
08/15/94 |
|
|
Development of District Board of Directors Meeting Agendas and Materials |
12/15/20 |
|
|
Bulletin Boards and Display Cabinets |
11/11/96 |
Section BB - Business and Finance
|
CODE |
TITLE |
REVISED |
|
Use of College Funds for Employee-Related Events |
12/03/08 |
|
|
Student Activity Fee |
08/15/94 |
|
|
Remission of Out-of-State Tuition for Needy and Worthy Students |
07/30/99 |
|
|
Criteria for Reduced Contract Rates |
09/24/03 |
|
|
Contributions and Gifts |
08/15/94 |
|
| BB0701 | Use of Funds for Charitable Purposes and Community Relations | 08/10/15 |
|
Nonconstruction Procurements |
01/08/19 |
|
|
Construction-Related Procurements |
05/08/18 |
|
|
Reimbursement Policies |
||
|
|
Petty Cash Reimbursement Request for Payment |
03/06/98 06/24/19 |
|
Reimbursement of Expenses for Applicants Invited for A Job Interview |
08/15/94 |
|
|
Travel and Expense Reimbursement |
04/04/19 |
|
|
Dues and Participation in Social and Civic Organizations |
08/15/94 |
|
|
Postal Charges |
06/05/19 |
Section CC - Personnel
|
CODE |
TITLE |
REVISED |
|
|
EQUAL EMPLOYMENT OPPORTUNITY |
|
|
Definition of Employee |
12/15/99 |
|
|
Authorization To Fill Vacant Full-Time Positions |
02/29/00 |
|
|
Interim Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A, Appendix B |
08/14/20 |
|
|
Accessing Accommodations for Employees with Disabilities - Appendix A, Appendix B |
10/10/11 |
|
|
Professional and Special Assignments |
10/25/96 |
|
|
Employment of Full-Time Staff |
12/05/01 |
|
|
Termination Date For Non-Represented Employees |
08/18/10 |
|
|
Employment of Full-Time Faculty |
02/11/99 |
|
|
Employment of Part-Time Faculty |
02/11/99 |
|
|
Employment for Television Stations |
08/15/94 |
|
|
Institutional Membership - Professional Organization |
08/15/94 |
|
|
Employment of Temporary Full-Time and Part-Time Staff Employees (Not Including Agency Help) |
08/15/94 |
|
|
Authorization to Procure Temporary Agency Employees |
05/19/00 |
|
|
Evaluating Use of Independent Contractors - Appendix |
07/16/18 |
|
|
Bridging of Service After Termination For Non-Represented Employees (Retiree Health Insurance Only) |
08/18/10 |
|
| CC0901 | Reportable Breach Notification | 09/25/17 |
| CC0902 | Health Insurance Portability and Accountability Act (HIPAA) Health Information Privacy | 09/25/17 |
| CC0902-A | Health Insurance Portability and Accountability Act (HIPAA) Health Information Privacy Appendix | 03/02/15 |
| CC0903 | System Implementation of Affordable Care Act | 6/09/15 |
|
Graduate and Undergraduate Credits |
08/15/94 |
|
|
Compensating Days for Paid Holidays Which Occur on Weekends |
08/15/94 |
|
|
Vacation for Nonrepresented Personnel |
04/21/97 |
|
|
Sabbatical Leave for Exempt Employees |
02/05/21 |
|
|
Retirement Notice (Exempt, Nonrepresented Personnel) |
12/20/13 |
|
|
Professional Growth Credit Evaluation for Certified Positions |
05/25/09 |
|
| CC1200-1 | Faculty Quality Assurance Program | 09/27/17 |
|
Supervisor's Responsibilities for Certification and Professional Growth Coaching of Full-Time and Part-Time Employees |
05/25/04 |
|
|
Employee Exchange |
11/22/17 |
|
|
Appeal Procedure for Nonrepresented Employees |
03/01/00 |
|
|
Employee Absenteeism |
08/15/94 |
|
|
Employee Absence - Jury Duty |
08/15/94 |
|
|
Requests by Law Enforcement Authorities or Others to View or Remove Student Records |
01/06/95 |
|
|
Recruitment Advertising |
08/15/94 |
|
|
Recruitment Travel Expense Reimbursement |
08/25/99 |
|
|
Relocation Assistance Allowance |
08/17/01 |
|
|
Commercial Drivers License Drug Checks |
06/28/10 |
Section DD - Instructional Programs and Services
|
CODE |
TITLE |
REVISED |
|
|
SCOPE OF INSTRUCTION |
|
|
Field Trips |
11/22/17 |
|
|
Change of Program - High School Contract |
11/22/17 |
|
|
Proration of Fees and Credits |
01/06/95 |
|
|
Auditing Courses |
01/07/98 |
|
|
Independent Study and Grading Procedure |
06/02/96 |
|
|
Program Suspension and Discontinuance |
04/07/02 |
|
|
Monitoring and Screening of Programs - Flow Chart |
04/07/02 |
|
| Assignment of Responsibility of the Curriculum to the Faculty | 03/04/19 | |
|
Minimum Class Load of 18 for Aidable Courses |
06/14/18 |
|
|
Minimum Class Load of 14 for Personal Enrichment/Avocational Courses |
10/25/96 |
|
|
Student Evaluation Procedure |
08/15/94 |
|
|
Comprehensive Examinations - Adult High School |
08/15/94 |
|
|
Grade Reporting - High School Contract |
08/15/94 |
|
|
Academic Grade Appeal Procedure |
06/28/17 |
|
|
Incompletes |
06/14/00 |
|
|
Midsemester Grades |
07/07/14 |
|
|
Repeats - Effect on Grade Point Average (Associate Degree) |
01/06/95 |
|
|
Student-Initiated Withdrawals |
02/04/00 |
|
|
Instructor-Initiated Student Withdrawals & Reinstatement |
01/07/08 |
|
|
Articulation with High Schools |
04/07/00 |
|
|
Attendance - High School Contract Division |
11/22/17 |
|
|
Attendance (Except High School Contract and Apprentice Students) |
01/07/08 |
|
|
Attendance Reporting - Apprentice |
04/07/00 |
|
|
Liberal Arts and Sciences Requirements in the Associate in Applied Science Degree Programs |
08/14/94 |
|
|
Associate in Applied Science Degree 64-Credit Limit and Occupational Clustering |
08/15/94 |
Section EE - Instructional Support
|
CODE |
TITLE |
REVISED |
|
|
INSTRUCTIONAL SUPPORT |
|
|
Duplication of Copyrighted Materials |
04/28/00 |
|
|
Instructional Materials Production |
04/28/00 |
|
|
Textbook and Course Material Adoptions, Ordering, and Desk Copy Acquisitions |
11/14/08 |
|
|
Textbook and Course Material Acquisitions by Students |
08/15/94 |
|
| Closed Captioning | 05/02/19 | |
|
District Library Book Selection |
04/28/00 |
|
|
General Library Policies |
04/28/00 |
|
|
Challenged Materials in the District Library Collection |
04/28/00 |
|
|
District Computer Resource Centers (CRC) |
04/13/00 |
|
|
Release of Instructional Materials |
04/28/00 |
|
|
Ordering Audiovisual Classroom Support |
04/28/00 |
|
| EE0109 |
Consideration of Research Activities Conducted by Individuals Outside of MATC Appendix |
7/12/13 |
| EE0109-A | Institutional Review Board Standard Operation Procedures | 11/3/20 |
|
Program Update |
06/19/01 |
|
|
Course Outcome Summary |
03/01/19 |
|
|
Course Syllabus Guidelines |
08/15/94 |
|
|
Occupational/Service Advisory Committee Guidelines |
08/15/94 |
|
|
Program Development - Associate Degree and Diploma |
06/25/01 |
|
|
Alternative Delivery Approval Process |
04/28/00 |
|
|
Continuing Education Certificates |
08/15/94 |
|
|
Student Teacher Placement or Internship at MATC |
08/15/94 |
|
|
Access to Classrooms, Shops, Laboratories, Student Work Stations, and Facilities |
10/25/96 |
|
|
Room Assignments and Reservations |
04/28/00 |
|
|
Assignment of Faculty Offices |
04/28/00 |
|
|
Parking for Auto Shop Repairs |
08/15/94 |
|
|
Class Scheduling |
05/02/18 |
|
|
Use of MATC Mobile Computing Resources |
06/19/08 |
|
|
IPAD/Tablet Purchases |
05/05/14 |
|
|
Mobile Technology Purchases |
05/05/14 |
|
| EE0202 |
Technology Usage |
06/21/14 |
|
Procedure for Reporting Claims of Copyright Infringement |
04/13/00 |
|
|
Rationale for Distribution and Compensation for MATC College of the Air Telecourse Materials |
04/28/00 |
|
|
Selection and Recommendation of Telecourse and Telecourse Instructor for College of the Air |
04/28/00 |
|
|
Advanced Standing Examination |
06/18/01 |
|
|
Textbook Reading Level Analysis |
04/28/00 |
|
|
External Testing |
01/07/98 |
|
| EE0305 |
Department of Transportation - Federal Motor Carrier Safety Administration Controlled Substances and Alcohol Use Testing Program |
07/13/13 |
Section FF - Student Services
|
CODE |
TITLE |
REVISED |
|
|
INSTRUCTIONAL SUPPORT |
|
|
Use of MATC Athletic Fields by External Individuals and Groups - Appendix |
05/01/96 |
|
|
Privacy Act - Appendix |
06/21/01 |
|
| FF0100-A | Reportable Breach Notification | 09/25/17 |
|
Tutoring Service |
04/17/00 |
|
|
Apprentice Student Services Functions |
02/01/00 |
|
|
Parking Regulations and Fees for Students - Districtwide |
09/09/13 |
|
|
Lost and Found |
02/01/00 |
|
|
|
ADMISSIONS AND REGISTRATION |
|
|
ON TRAC (Orientation Testing Registration Admissions Counseling) |
02/20/00 |
|
|
Admitting Students to Class - High School Contract |
11/22/17 |
|
|
Transfer of Courses from Other Colleges to MATC |
03/05/10 |
|
|
International Students - F-1, J-1, or M-1 Visa Only |
02/01/00 |
|
|
Minimum Age Requirements for Enrollment - Appendix |
02/01/00 |
|
|
Considerations for Student Advancement on a Waiting List |
02/20/00 |
|
|
Accommodations and Standards for Precollege Program Entry |
05/15/96 |
|
|
Guidance Responsibilities |
02/20/00 |
|
|
Employment Development Center (EDC) |
02/01/00 |
|
|
Veterans |
02/01/00 |
|
|
Student Assistance Program (SAP) |
02/01/00 |
|
|
MATC - Financed Student Deferments |
02/02/00 |
|
|
Student Employment |
02/19/00 |
|
|
Athletic Department Alcohol, Tobacco and Drug Testing Procedures |
06/10/13 |
|
|
Consumption of Alcoholic Beverages on MATC Property |
02/03/00 |
|
|
Consumption of Alcoholic Beverages Not on MATC Property but at an MATC-Sanctioned Function |
02/02/00 |
|
|
Lockers |
08/15/94 |
|
|
Requests by Law Enforcement Authorities, or Others, to Locate Students During School Hours |
01/06/98 |
|
|
Standards of Academic Progress |
12/12/11 |
|
|
Accessing Accommodations for Students with Disabilities - Appendix |
10/21/13 |
|
| Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A, Appendix B |
07/31/15 |
Section GG - Building Operations
|
CODE |
TITLE |
REVISED |
|
|
BUILDING OPERATIONS |
|
|
Key Requisition, Replacement, and Return |
08/15/94 |
|
|
Mailroom: Processing of Campus and Outgoing Mail |
08/15/94 |
|
|
Meeting Room, Auditoria Equipment, Food Reservation, and Related Services Procedure for Internal (MATC) Use Only |
12/03/01 |
|
|
Rental of MATC Facilities by External Individuals and Groups - Appendix |
09/1/18 |
|
|
Use of MATC Cooley Auditorium by MATC Faculty/Staff and Student Organizations |
05/06/20 |
|
|
Use of MATC Mall by MATC Faculty/Staff and Student Organizations |
12/29/97 |
|
|
Use of District Owned Motor Vehicles |
3/31/03 |
|
|
Appendix 1 Driver's Accident Reporting Form |
9/4/15 |
|
|
Parking Assignments - Nonrepresented Exempt Employees |
03/01/99 |
|
|
Parking Regulations for Employees - Districtwide |
03/01/99 |
|
|
Parking Fees for Employees - Districtwide |
03/01/99 |
|
|
Assignment of Reserved Disabled Parking - |
01/14/13 |
|
|
Parking for Visitors, Service, Repair, and Regional Personnel |
03/01/99 |
|
|
Facilities - Leasing |
09/04/15 |
|
|
Remodeling or Relocation of Facilities - Appendix |
06/15/01 |
|
|
District Signage Procedure and Regulations |
09/17/99 |
|
|
Transfer, Disposal, Trade-in, or Sale of Excess Property |
05/10/17 |
|
|
Scrap, Trash, Disposed Property |
07/09/99 |
|
|
Disposal of Computer Equipment |
3/31/03 |
|
|
|
Appendix B -Request for Disposal of Equipment/Furniture
Appendix C - Equipment/Furniture Transfer Request |
05/10/17
05/10/17 |
|
Attachment A - Request for MATC Used Computers |
02/18/05 |
|
|
Missing Equipment and Property |
03/01/99 |
|
|
|
Moving/Surplus Furniture Capital Equipment Physical Inventories |
08/15/94 05/10/17 |
|
Severe Winter Weather Class Cancellation/ College Closure |
11/27/19 |
|
|
Emergency Closing for 1st and/or 2nd Shift Staff Employees |
08/15/94 |
|
|
General Procedures Regarding Reporting Incidents of Campus Violence |
10/26/98 |
|
|
MATC Children's Centers Child Abuse and Neglect |
04/07/02 |
|
|
Toxic Substances and Infectious Agents |
08/15/94 |
|
|
Admittance to Buildings During Nonschool Hours |
08/15/94 |
|
|
Disorderly or Illegal Acts |
08/15/94 |
|
|
Bomb Threat - Appendix |
03/01/99 |
|
|
Emergency Fire Procedure - All Campuses |
08/15/94 |
|
|
Access to MATC Computing Facilities |
05/22/01 |
|
|
Access to MATC Computing Facilities - Appendix |
05/22/01 |
|
| GG0308 | Accidents - Students | 07/12/13 |
| GG0310 |
Illness/Injury Reporting |
9/28/15 |
|
Violation of MATC's Tobacco-Free District Facilities Policy |
10/01/12 |
Section HH - Administrative Support
|
CODE |
TITLE |
REVISED |
|
General Bookstore Policy |
06/11/18 |
|
|
Bookstore Refund/Exchange |
06/11/18 |
|
|
Milwaukee Area Technical College Procedure For Data Security Breach |
06/28/10 |
|
|
Bookstore Used Book Policy |
06/11/18 |
|
|
Food and Beverages, Preparation and Consumption of |
03/01/13 |
|
|
Maintaining Quality in Communications |
04/29/19 |
|
|
Donations to the MATC Foundation |
08/15/94 |
|
|
Gifts In-Kind Donation Procedure |
10/1/12 |
|
|
Gifts In-Kind Donation - Appendix |
10/1/12 |
|
|
Inventory and Disposal of Equipment Donated to the College through the MATC Foundation |
04/13/00 |
|
|
Raffle Guidelines |
03/27/12 |
|
|
Raffle Guidelines Appendix A - Application for Raffle |
03/27/12 |
|
|
Microcomputer Software use and Duplication Regulation |
04/13/00 |
|
|
Purchasing a Student License Agreement for Microsoft Software |
02/15/01 |
|
|
Communicating Network Issues |
11/30/01 |
|
|
Information Technology - Downtime for Network Maintenance Standards |
11/03/01 |
|
|
Grants Management Procedures |
04/14/00 |
|
|
Authorization to Release Grant Funds for Initiating the Hiring Process |
04/14/00 |
Section II - Public Television
|
CODE |
TITLE |
REVISED |
|
|
PUBLIC TV STATIONS |
|
|
WMVS/WMVT Television Underwriting |
01/01/14 |
|
|
Election Coverage |
08/15/94 |
|
|
Political Broadcasting for Federal Candidates, Stations WMVS/WMVT |
08/15/94 |
|
|
Appointment of Members to the Community Advisory Board (CAB) - (Initial Procedure to Establish CAB) |
07/13/99 |
|
|
Appointment of Members to the Community Advisory Board (CAB) - (Ongoing Procedure) |
07/13/99 |
|
|
Public Television Travel |
08/15/94 |
|
|
Classroom Instructional Use of PBS Television Programs Presented on WMVS/WMVT |
05/23/00 |
|
|
Charge Backs for Production Services |
08/15/94 |
|
|
Television Transmitter and Satellite Earth Station Security |
08/15/94 |
|
|
Production Requests for the Videotaping of Speeches |
08/15/94 |
|
|
Program Proposal |
08/15/94 |
|
|
Technical Standards |
08/15/94 |
|
|
Securing of Services |
08/15/94 |
|
|
TV and Video Production Student Use of Station Production Facilities |
08/15/94 |
|
|
MATC Faculty/Staff Use of Television Production Facilities |
08/15/94 |
|
|
Copyright Notice |
08/15/94 |
|
|
Insurance for Volunteers, Donated Vehicles, and Equipment |
08/15/94 |
|
|
Volunteers |
08/15/94 |
|
|
Program Production Advisory Panels |
04/22/99 |
|
|
Placement of MATC Image Recruitment Promotional Spots on WMVS/WMVT |
08/15/94 |
|
|
Touring Groups |
08/15/94 |
|
|
Standardized Rates for Channels 10 & 36 Program Tape (One Only) Sales (for Personal Use Only) |
08/15/94 |
|
|
Station Security - Identification |
08/15/94 |