Purchasing

Mission Statement

The mission of the MATC Procurement, Mailroom, and Shipping/Receiving Department is to acquire, distribute, and manage materials and services for the best quality, service, and delivery at the lowest cost and best overall value to the College.

MATC Procurement, Mailroom, & Shipping/Receiving Department

The MATC Procurement, Mailroom, & Shipping/Receiving Department purchasing, receives, and distributes equipment, supplies, and services for the operation of the College. 

In accomplishing these tasks, we are committed to the following:

  • Acting professionally and ethically
  • Employing fair and object price competition and negotiation practices to secure the best value for the College involving the use of public funds.
  • Leveraging technology for competitive advantage.
  • Investing in training and professional development of staff.
  • Networking with other colleges and purchasing associations for cooperative purchasing.
  • Adhering to the Wisconsin Financial and Administrative procurement guidelines.
  • Ensuring College assets are properly accounted for in their receipt and disposition by standards of the Wisconsin Technical College System and through best business practices.
  • The MATC Procurement Department subscribes to the National Institute of Governmental Purchasing (NIGP) Code of Ethics, and those principles governing the activities and conduct of the division.

MATC Faculty and Staff
To access Purchasing-related instructions and forms regarding External Purchase Requisitions (EPRs), P-Cards, office supplies, and other items, log onto your myMATC account.  We are located under the Departments tab.

 

Supplier Information

Information Sessions for Vendors

If you would like to learn more about MATC's Purchasing process, you are encouraged to attend one of our quarterly information sessions that are scheduled from 9:00-10:00 AM the second Wednesday of each quarter at the downtown campus (700 W. State Street, Milwaukee, WI 53233).

These are intended to be most beneficial for vendors that are new to working with, or interested in working with, MATC.

Potential vendors should register for one of the sessions to learn more about the process and potential contracting opportunities. Registration is required to ensure proper facilities/room size are secured.  To register for a session, please send an email to moorel52@matc.edu with the following information:

  • All attendees' names and contact information
  • Sessions(s) you wish to attend

A confirmation email with the meeting details will be sent to you.

Below is a listing of the sessions scheduled for 2020:

Wednesday, January 8, 2020

Wednesday, April 8, 2020

Wednesday, July 8, 2020

Wednesday, October 7, 2020

Bidding Information (ONVIA via DEMANDSTAR)

MATC participates in a FREE online registration service available to suppliers wishing to be notified of all bidding and quoting opportunities with participating Wisconsin Public agencies (Wisconsin schools, cities, counties, technical colleges, etc.). MATC, as a member of the Wisconsin Association of Public Purchasers (WAPP) purchasing association utilizes Onvia.com (DemandStar) as its automated bid notification and document distribution system for suppliers wishing to subscribe to this free bid notification service. 

Under this program, suppliers have an opportunity to view all of MATC’s Invitation for Bids (IFB’s) and Requests for Proposals (RFP’s), as well as those of other public agencies using the Onvia/DemandStar.com network. To ensure that your company receives FREE notification of Milwaukee Area Technical College’s bid solicitations, register today on Oniva.

Registration on the Onvia/DemandStar network offers your company a number of important benefits, including:
Free access to procurement bidding opportunities from participating WAPP members. (Such as NWTC, FVTC, City of Green Bay, City of Eau Claire, City of Madison, and numerous other participating Wisconsin public agencies)
Automatic and immediate notification via e-mail of any and all bids released by Wisconsin public agencies participating in this program.
24/7 Access to bidding documents, addenda, and bid results.
Note: Onvia/DemandStar may offer additional supplier services such as notification and/or daily email alerts of bid solicitations from other government agencies that are not WAPP members (regionally or nationally at varying subscription rate levels).

Onvia/Demandstar Q&A

1. WHY DO MATC AND SOME OTHER WISCONSIN GOVERNMENT AGENCIES OFFER BUSINESS FIRMS FREE ACCESS TO BIDDING OPPORTUNITIES (THROUGH WWW.ONVIA.COM/WAPP )?

The Wisconsin Association of Public Purchasers (WAPP) wanted to develop one centralized website where all business firms could go to receive FREE notification of bid opportunities and solicitations offered from public agencies in Wisconsin. This service includes Wisconsin units of government such as cities, counties, local school districts, technical colleges, etc. that have elected to participate in the program.


2. WHAT ONLINE SERVICES ARE AVAILABLE TO BUSINESS FIRMS?
Access to multiple Wisconsin agency bid solicitations from one website. 
Business firms can self-register for desired solicitations. 
Automated notification of solicitation opportunities 24/7 to your desktop. 
Agency solicitations and information can be downloaded from the website.


3. IS THERE A CHARGE TO BUSINESS FIRMS FOR THIS SERVICE?
There is NO CHARGE for business firms to access online bid solicitations issued by MATC and other participating Wisconsin public agencies (members of WAPP).

The service is FREE to business firms that wish to do business with public agencies that are members of WAPP and participate in the program. 

DemandStar/Onvia also offers additional services, such as notification and/or daily email alerts of bid solicitations from other government agencies in the state (that are not WAPP members), regionally or nationally. Varying levels of subscription rates apply for such additional services.


4. HOW DO I KNOW WHICH WISCONSIN AGENCIES ARE MEMBERS AND ALSO PARTICIPATE IN THIS PROGRAM?

That information is available on the website: www.onvia.com/WAPP.


5. HOW DO I REGISTER TO RECEIVE NOTIFICATION OF SOLICITATIONS FOR BIDS AND PROPOSALS?

Registration can be completed by visiting a public agency's website that is participating in this program, or by visiting Onvia’s registration web page at www.onvia.com/WAPP.


6. WHAT IF A BUSINESS FIRM DOES NOT HAVE A COMPUTER TO REGISTER AND ACCEPT BIDS?

Several options are available for the small number of business firms who are not on-line capable. Contact Onvia for assistance with registering for notices to be sent via fax.


7. CAN MY BUSINESS REGISTER SOLELY FOR SOLICITATIONS FROM A SINGLE PUBLIC PURCHASING ENTITY?

Yes. During the registration process, identify the specific institution and you will receive solicitations only from that agency.


8. WHERE CAN I RECEIVE MORE INFORMATION?

For more information or to get help with registering, contact:

Onvia, Inc.
Supplier Services 509 Olive Way 4th Floor
Seattle, WA 98101
Toll free: (800) 711-1712
Email: supplierservices@onvia.com.
Web: www.onvia.com/WAPP

Purchase Terms and Conditions

Vendor Diversity Participation

Milwaukee Area Technical College is an urban based institution, with a strong commitment to diversity to reflect the community it serves. That commitment extends to all parts of the college not only in hiring practices of our faculty and staff, but also in collaborations and support of Milwaukee area businesses, including Historically Underutilized Businesses (HUB)

It is the policy of MATC that Historically Underutilized Businesses (HUB; typically minority, women and business enterprises owned and/or employed by individuals with disabilities) shall have the maximum opportunity to participate in the performance of contracts or purchases. To this extent MATC encourages minority, women and business enterprises owned and/or employed by individuals with disabilities to respond to all bids and/or requests for proposals as a primary supplier of goods or services requested.

 

  1. MATC encourages participation of MBE, DBE or WBE organizations in the provision of Professional Services for the institution.

     

    a.  Minority Business Enterprise (MBE) is defined as a small business organized for profit which is at least fifty-one per cent (51%) owned by one or more minorities and whose management and daily operations are controlled by one or more minority owners. Minority is defined as a person who is a citizen or lawfully admitted permanent resident of the United States, who is a member of one of the following groups:

    (1)  "Black American" or "African American" - a person having origins in any of the black racial groups of Africa.

    (2)  "Hispanic American" - a person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race.

    (3)  "Native American" - a person who is an American Indian, Eskimo, Aleut, or Native Hawaiian.

    (4)  "Asian-Pacific American" - a person whose origin is from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the U.S. Trust Territories of the Pacific or the Northern Marinas.

    (5)  "Asian-Indian American" - a person whose origin is from lndia, Pakistan or Bangladesh.


    b.  Disadvantaged Business Enterprise (DBE) - is defined as a small business organized for profit that is at least fifty-one per cent (51%) owned and controlled by one or more socially and economically disadvantaged individuals and whose management and daily operations are controlled by one or more socially and economically disadvantaged individuals who own it.  The individual(s) must be a citizen or permanent resident of the United States and who continue to experience substantial difficulty in achieving business related success in the Greater Milwaukee Area as a result of Economic Disadvantaged and at least three (3) of the following disadvantages:  Disadvantage with respect to Education; Disadvantage with respect to Employment; Disadvantage with respect to Residence or Business Location; Social Disadvantage and Lack of Business Training.

    c.  Women Business Enterprise (WBE) - is defined as a small business organized for profit that is at least fifty-one per cent (51%) owned by one or more women and whose management and daily business operations are controlled by one or more women owners. Note that a business owned and controlled at least 51% by a minority may be used in only one category: either as an MBE or WBE, and not as both.
     

MATC recognizes as MBEs/WBEs those firms which have been certified as such by the following agencies: Joint Certification, Wisconsin Department of Development, the National Minority Business Directory, or other agencies.

 

Diverse Business Utilization

If you would like to learn more about becoming a certified business in one of the above classifications and are a Wisconsin business, the agency(s) below will be able to assist you:

  1. Wisconsin Department of Administration, Division of Enterprise Operations
    Wisconsin Supplier Diversity Program
    Business Certification Program (MBE, WBE, DVB)

    https://wisdp.wi.gov/
    608-267-9550

  2. Wisconsin Procurement Institute
    Small Business Programs (SBA) – Certifications

    https://www.wispro.org/federal-government/small-business-programs-certifications/

    •    Small Business North American Industry Classification System (NAICS) codes
    •    SBA HUBZone Certification
    •    SBA Woman Owned Small Business (WOSB) Program
    •    Department of Veterans Affairs Veteran Verification Program (SDVOSB/VOSB)
     

  3. US Department of Transportation
    Disadvantaged Business Enterprise (DBE) Program

    https://www.transportation.gov/civil-rights/disadvantaged-business-enterprise

 

1If you are an out-of-state business, your home state will have information on requirements to become a certified diverse business.

Competitive Process Requirements

Purchases Between $0 and $14,999

  • Two Written Quotes for Purchases are recommended, but not required


Purchases Between $15,000 and $24,999

  • Two (2) Written Quotes are required, or
  • Waiver of Competitive Bidding Form, or
  • State or approved Cooperative contract that MATC can utilize (Piggyback)


Purchases between $25,000 and $49,999  

  • Three (3) Written Quotes are required, or
  • Waiver of Competitive Bidding form, or
  • State or approved Cooperative contract that MATC can utilize (Piggyback)


Purchases $50,000 and over

  • Requires Request for Bid(RFB)/Proposal(RFP) Process prepared by Purchasing Department, or
  • Waiver of Competitive Bidding form, or
  • State or approved Cooperative contract that MATC can utilize (Piggyback)