Sunday – December 16, 2018

Family Educational Rights and Privacy Act (FERPA)

MATC complies with the Family Educational Rights and Privacy Act (FERPA). The purpose of this act is to allow students to know what educational records are kept by the college, to provide students the right to inspect those records and ask for corrections if necessary, and to control the release of such information to those who are not involved in the educational process.

Under the Privacy Act, directory information is made available to anyone who requests it unless you specifically ask that this not be done. To block directory information, the request must be made in the Registrar's office at the Downtown Milwaukee Campus. MATC considers directory information to be only the following: name; major field of study; dates of attendance; full-time/part-time status; degrees, technical diplomas or certificates awarded; and participation in officially recognized activities and sports.

Under provisions of the Privacy Act, MATC will not respond to inquiries regarding time and/or location of a student's classes. MATC does not provide student or instructor addresses and/ or telephone numbers. If you do not want any information released, please contact the Registrar's office to complete the necessary paperwork.

Under FERPA, personally identifiable information in your education record will not be released or disclosed unless you consent to such a release. However, there are exceptions under FERPA that authorize disclosure without your consent.

One exception is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the college discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

FERPA allows the release of education records without the consent of the student or parents to authorized representatives of the state attorney general's office for law enforcement purposes.

FERPA permits disclosure to an alleged victim of either a crime of violence or of a nonforcible sex offense the final results of any disciplinary action taken against an alleged perpetrator. For more information, call 414-297-6824.

 

Notice to Third Parties

MATC must inform the parties to whom personally identifiable information is given that they are not permitted to disclose that information to others without the written consent of the student and that the information is to be used only for the purpose(s) intended.

However, parties to whom personally identifiable information is given may make further disclosures of the information if they are acting on behalf of MATC and as directed by MATC. The names of the additional parties to which the receiving party may disclose the information and the legitimate interests of each of these additional parties must be provided as part of the request process. If a third party outside MATC permits access to personally identifiable information in violation of MATC policy, MATC shall not permit access to information from education records to that third party for a period of not less than five (5) years.

Once the third party that is acting on behalf of the MATC has finished the project or contract under which personally identifiable information is utilized, the third party shall be required to return the information to MATC, or if directed by MATC, to securely destroy and/or wipe systems containing such data.