Saturday – November 22, 2014

 

While every effort is made to ensure the currency of these procedures, users are advised to contact the Office of General Counsel to verify that a procedure is the most current.

Table of Contents

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Section AA - Procedures Management and Communications
Section BB - Business and Finance
Section CC - Personnel
Section DD - Instructional Programs and Services
Section EE - Instructional Support
Section FF - Student Services
Section GG - Building Operations
Section HH - Administrative Support
Section II - Public Television

 

SECTION AA - Procedures Management and Communications

CODE

TITLE

REVISED

AA0100

Administrative Regulation and Procedure Manual

08/15/94

AA0101

Development, Approval, and Control of Administrative Regulations and Procedures

02/29/00

AA0109

Records Retention 

07/13/09

AA0200

Administrative Notice

08/15/94

AA0400

Development of District Board of Directors Meeting Agendas and Materials

01/07/98

AA0500

Bulletin Boards and Display Cabinets

11/11/96

 

SECTION BB - Business and Finance

CODE

TITLE

REVISED

BB0101

Use of College Funds for Employee-Related Events 

12/03/08

BB0200

Student Activity Fee

08/15/94

BB0201-1

Remission of Out-of-State Tuition for Needy and Worthy Students

07/30/99

BB0202

Fee Refunds and Repayments

01/06/95

BB0301

Criteria for Reduced Contract Rates

09/24/03

BB0700

Contributions and Gifts

08/15/94

BB0800

Nonconstruction Procurements

09/01/12

BB0801

Construction-Related Procurements

04/30/02


Reimbursement Policies


BB0802

Petty Cash Reimbursement

03/06/98

BB0900

Reimbursement of Expenses for Applicants Invited for A Job Interview

08/15/94

BB0901

Travel and Expense Reimbursement
Appendix A
Appendix B

07/01/03
01/01/14
07/01/03

BB0902

Dues and Participation in Social and Civic Organizations

08/15/94

BB1000

Postal Charges

01/06/98

 

SECTION CC - Personnel

CODE

TITLE

REVISED

 

EQUAL EMPLOYMENT OPPORTUNITY

 

CC0100

Definition of Employee

12/15/99

CC0101

Authorization To Fill Vacant Full-Time Positions

02/29/00

CC0200

Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A,  Appendix B

02/20/14

CC0201

Accessing Accommodations for Employees with Disabilities - Appendix A, Appendix B

10/11/11

CC0400

Professional and Special Assignments

10/25/96

CC0500

Employment of Full-Time Staff

12/05/01

CC0500-1

Termination Date For Non-Represented Employees 

08/18/10

CC0501

Employment of Full-Time Faculty

02/11/99

CC0501-1

Employment of Part-Time Faculty

02/11/99

CC0502

Employment for Television Stations

08/15/94

CC0505

Institutional Membership - Professional Organization

08/15/94

CC0506

Employment of Temporary Full-Time and Part-Time Staff Employees (Not Including Agency Help)

08/15/94

CC0507

Authorization to Procure Temporary Agency Employees

05/19/00

CC0508

Evaluating Use of Independent Contractors - Appendix

09/01/12

CC0900

Bridging of Service After Termination For Non-Represented Employees (Retiree Health Insurance Only)

08/18/10

CC0904

Graduate and Undergraduate Credits

08/15/94

CC1001

Compensating Days for Paid Holidays Which Occur on Weekends

08/15/94

CC1002

Vacation for Nonrepresented Personnel

04/21/97

CC1009

Sabbatical Leave for Exempt Employees

08/15/94

CC1100

Retirement Notice (Exempt, Nonrepresented Personnel)

12/20/13

CC1200

Professional Growth Credit Evaluation for Certified Positions

05/25/09

CC1201

Supervisor's Responsibilities for Certification and Professional Growth Coaching of Full-Time and Part-Time Employees

05/25/04

CC1202

Employee Exchange

08/15/94

CC1600

Appeal Procedure for Nonrepresented Employees

03/01/00

CC1701

Employee Absenteeism

08/15/94

CC1707

Employee Absence - Jury Duty

08/15/94

CC2000

Requests by Law Enforcement Authorities or Others to View or Remove Student Records

01/06/95

CC2100

Recruitment Advertising

08/15/94

CC2101

Recruitment Travel Expense Reimbursement

08/25/99

CC2102

Relocation Assistance Allowance

08/17/01

CC3000

Commercial Drivers License Drug Checks

06/28/10

 

SECTION DD - Instructional Programs and Services

CODE

TITLE

REVISED

 

SCOPE OF INSTRUCTION

 

DD0100

Field Trips

01/06/95

DD0101

Change of Program - High School Contract

08/15/94

DD0400

Proration of Fees and Credits

01/06/95

DD0401

Auditing Courses

01/07/98

DD0405

Independent Study and Grading Procedure

06/02/96

DD0500

Program Suspension and Discontinuance

04/07/02

DD0500
AppdxA

Monitoring and Screening of Programs - Flow Chart

04/07/02

DD0600

Minimum Class Load of 18 for Aidable Courses

10/27/98

DD0601

Minimum Class Load of 14 for Personal Enrichment/Avocational Courses

10/25/96

DD0701

Student Evaluation Procedure

08/15/94

DD0702

Comprehensive Examinations - Adult High School

08/15/94

DD0704

Grade Reporting - High School Contract

08/15/94

DD0705

Academic Grade Appeal Procedure

10/27/98

DD0706

Incompletes

06/14/00

DD0707

Midsemester Grades

07/07/14

DD0708

Repeats - Effect on Grade Point Average (Associate Degree)

01/06/95

DD0709

Student-Initiated Withdrawals

02/04/00

DD0710

Instructor-Initiated Student Withdrawals & Reinstatement

01/07/08

DD0800

Articulation with High Schools

04/07/00

DD1000

Attendance - High School Contract Division

08/15/94

DD1001

Attendance (Except High School Contract and Apprentice Students)

01/07/08

DD1003

Attendance Reporting - Apprentice

04/07/00

DD1100

Liberal Arts and Sciences Requirements in the Associate in Applied Science Degree Programs

08/14/94

DD1101

Associate in Applied Science Degree 64-Credit Limit and Occupational Clustering

08/15/94

 

SECTION EE - Instructional Support

CODE

TITLE

REVISED

 

INSTRUCTIONAL SUPPORT

 

EE0100

Duplication of Copyrighted Materials

04/28/00

EE0101

Instructional Materials Production

04/28/00

EE0102

Textbook and Course Material Adoptions, Ordering, and Desk Copy Acquisitions

11/14/08

EE0103

Textbook and Course Material Acquisitions by Students

08/15/94

EE0104

District Library Book Selection

04/28/00

EE104-1

General Library Policies

04/28/00

EE0105

Challenged Materials in the District Library Collection

04/28/00

EE0106

District Computer Resource Centers (CRC)

04/13/00

EE0107

Release of Instructional Materials

04/28/00

EE0108

Ordering Audiovisual Classroom Support

04/28/00

EE0109 Consideration of Research Activities Conducted by Individuals Outside of MATC
Appendix
 7/12/13
EE0109-A Institutional Review Board Standard Operation Procedures

10/7/13

EE0120

Program Update

06/19/01

EE0121

Course Outcome Summary

06/25/01

EE0122

Course Syllabus Guidelines

08/15/94

EE0130

Occupational/Service Advisory Committee Guidelines

08/15/94

EE0131

Program Development - Associate Degree and Diploma

06/25/01

EE0131-1

Alternative Delivery Approval Process

04/28/00

EE0132

Continuing Education Certificates

08/15/94

EE0140

Student Teacher Placement or Internship at MATC

08/15/94

EE0150

Access to Classrooms, Shops, Laboratories, Student Work Stations, and Facilities

10/25/96

EE0151

Room Assignments and Reservations

04/28/00

EE0152

Assignment of Faculty Offices

04/28/00

EE0153

Parking for Auto Shop Repairs

08/15/94

EE0154

Class Scheduling

04/28/00

EE0201

Use of MATC Mobile Computing Resources

06/19/08

EE0201-A

IPAD/Tablet Purchases

05/05/14

EE0201-B

Mobile Technology Purchases

05/05/14

EE0203

Procedure for Reporting Claims of Copyright Infringement

04/13/00

EE0204

Rationale for Distribution and Compensation for MATC College of the Air Telecourse Materials

04/28/00

EE0214

Selection and Recommendation of Telecourse and Telecourse Instructor for College of the Air

04/28/00

EE0300

Advanced Standing Examination

06/18/01

EE0302

Textbook Reading Level Analysis

04/28/00

EE0304

External Testing

01/07/98

EE0305 Department of Transportation - Federal Motor Carrier Safety Administration Controlled Substances and Alcohol Use Testing Program 07/13/13

 

SECTION FF - Student Services, Student Records

CODE

TITLE

REVISED

 

INSTRUCTIONAL SUPPORT

 

FF0051

Use of MATC Athletic Fields by External Individuals and Groups - Appendix

05/01/96

FF0100

Privacy Act - Appendix

06/21/01

FF0101

Tutoring Service

04/17/00

FF0102

Apprentice Student Services Functions

02/01/00

FF0104

Parking Regulations and Fees for Students - Districtwide

09/09/13

FF0105

Lost and Found

02/01/00

 

ADMISSIONS AND REGISTRATION

 

FF0201

ON TRAC (Orientation Testing Registration Admissions Counseling)

02/20/00

FF0202

Admitting Students to Class - High School Contract

08/15/94

FF0203

Transfer of Courses from Other Colleges to MATC

03/05/10

FF0204

International Students - F-1, J-1, or M-1 Visa Only

02/01/00

FF0205

Minimum Age Requirements for Enrollment - Appendix

02/01/00

FF0206

Considerations for Student Advancement on a Waiting List

02/20/00

FF0207

Accommodations and Standards for Precollege Program Entry

05/15/96

FF0401

Guidance Responsibilities

02/20/00

FF0402

Employment Development Center (EDC)

02/01/00

FF0404

Veterans

02/01/00

FF0405

Student Assistance Program (SAP)

02/01/00

FF0501

MATC - Financed Student Deferments

02/02/00

FF0502

Student Employment

02/19/00

FF0600

Athletic Department Alcohol, Tobacco and Drug Testing Procedures

06/10/13

FF0601

Consumption of Alcoholic Beverages on MATC Property

02/03/00

FF0601-A

Consumption of Alcoholic Beverages Not on MATC Property but at an MATC-Sanctioned Function

02/02/00

FF0602

Lockers

08/15/94

FF0603

Requests by Law Enforcement Authorities, or Others, to Locate Students During School Hours

01/06/98

FF0900

Standards of Academic Progress

12/12/11

FF1000

Accessing Accommodations for Students with Disabilities - Appendix

10/21/13

FF1001

Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A, Appendix B

02/20/14

 

SECTION GG - Building Operations

CODE

TITLE

REVISED

 

BUILDING OPERATIONS

 

GG0010

Key Requisition, Replacement, and Return

08/15/94

GG0015

Mailroom: Processing of Campus and Outgoing Mail

08/15/94

GG0050

Meeting Room, Auditoria Equipment, Food Reservation, and Related Services Procedure for Internal (MATC) Use Only

12/03/01

GG0051

Rental of MATC Facilities by External Individuals and Groups - Appendix

08/01/08

GG0052

Use of MATC Cooley Auditorium by MATC Faculty/Staff and Student Organizations

08/15/94

GG0053

Use of MATC Mall by MATC Faculty/Staff and Student Organizations

12/29/97

GG0054

Use of District Owned Motor Vehicles

3/31/03

GG0054-1

Appendix 1 Driver's Accident Reporting Form

3/31/03

GG0054-2

Appendix 2

3/31/03

GG0055

Operation of District Owned Motor Vehicles

3/31/03

GG0055-1

Addendum 1

3/31/03

GG0100

Parking Assignments - Nonrepresented Exempt Employees

03/01/99

GG0101

Parking Regulations for Employees - Districtwide

03/01/99

GG0102

Parking Fees for Employees - Districtwide

03/01/99

GG0105

Assignment of Reserved Disabled Parking -
Appendix A (01/14/13)

01/14/13

GG0106

Parking for Visitors, Service, Repair, and Regional Personnel

03/01/99

GG0107

Facilities - Leasing

01/06/98

GG0108

Remodeling or Relocation of Facilities - Appendix

06/15/01

GG0109

District Signage Procedure and Regulations

09/17/99

GG0201

Transfer, Disposal, Trade-in, or Sale of Excess Property

01/06/98

GG0201-1

Scrap, Trash, Disposed Property

07/09/99

GG0201-2

Disposal of Computer Equipment

3/31/03

GG0201-2 AppendixB

Appendix B -Request for Transfer/Disposal of Equipment/Furniture

3/21/14

GG0201-2 Attachment A

Attachment A - Request for MATC Used Computers

02/18/05

GG0202

Missing Equipment and Property

03/01/99

GG0203

Moving/Surplus Furniture

08/15/94

GG0300

Cancellation of Classes and/or Alteration of Employee's Work Schedule Due to Emergencies

01/06/98

GG0301

Emergency Closing for 1st and/or 2nd Shift Staff Employees

08/15/94

GG0302

General Procedures Regarding Reporting Incidents of Campus Violence

10/26/98

GG0302-1

MATC Children's Centers Child Abuse and Neglect

04/07/02

GG0303

Toxic Substances and Infectious Agents

08/15/94

GG0304

Admittance to Buildings During Nonschool Hours

08/15/94

GG0305

Disorderly or Illegal Acts

08/15/94

GG0306

Bomb Threat - Appendix

03/01/99

GG0307

Emergency Fire Procedure - All Campuses

08/15/94

GG0307-1

Access to MATC Computing Facilities

05/22/01

GG03071A

Access to MATC Computing Facilities - Appendix

05/22/01

GG0308 Accidents - Students 07/12/13

GG0309

Work-Related Accidents

05/18/99

GG0401

Violation of MATC's Tobacco-Free District Facilities Policy

10/01/12

 

SECTION HH - Administrative Support

CODE

TITLE

REVISED

HH0100

General Bookstore Policy

08/15/94

HH0101

Bookstore Refund/Exchange

08/15/94

HH0101-1

Milwaukee Area Technical College Procedure For Data Security Breach 

06/28/10

HH0102

Bookstore Used Book Policy

08/15/94 

HH0105

Food and Beverages, Preparation and Consumption of

03/01/13

HH0200

Maintaining Quality in Communications

04/13/00

HH0300

Donations to the MATC Foundation

08/15/94

HH0300-1

Gifts In-Kind Donation Procedure

10/1/12

HH0300-1-A

Gifts In-Kind Donation Procedure - Appendix

10/1/12

HH0301

Inventory and Disposal of Equipment Donated to the College through the MATC Foundation

04/13/00

HH0400

Raffle Guidelines

03/27/12

HH0400-A

Raffle Guidelines Appendix A - Application for Raffle

03/27/12

HH0500

Microcomputer Software use and Duplication Regulation

04/13/00

HH0501

Purchasing a Student License Agreement for Microsoft Software

02/15/01

HH0502

Communicating Network Issues

11/30/01

HH0503

Information Technology - Downtime for Network Maintenance Standards

11/03/01

HH0600

Grants Management Procedures

04/14/00

HH0602

Authorization to Release Grant Funds for Initiating the Hiring Process

04/14/00

 

SECTION II - Public Television

CODE

TITLE

REVISED

 

PUBLIC TV STATIONS

 

II0100

WMVS/WMVT Television Underwriting

01/01/14

II0200

Election Coverage

08/15/94

II0201

Political Broadcasting for Federal Candidates, Stations WMVS/WMVT

08/15/94

II0201-1A

Appointment of Members to the Community Advisory Board (CAB) - (Initial Procedure to Establish CAB)

07/13/99

II0201-1B

Appointment of Members to the Community Advisory Board (CAB) - (Ongoing Procedure)

07/13/99

II0202

Public Television Travel

08/15/94

II0210

Classroom Instructional Use of PBS Television Programs Presented on WMVS/WMVT

05/23/00

II0220

Charge Backs for Production Services

08/15/94

II0300

Television Transmitter and Satellite Earth Station Security

08/15/94

II0500

Production Requests for the Videotaping of Speeches

08/15/94

II0501

Program Proposal

08/15/94

II0502

Technical Standards

08/15/94

II0503

Securing of Services

08/15/94

II0510

TV and Video Production Student Use of Station Production Facilities

08/15/94

II0511

MATC Faculty/Staff Use of Television Production Facilities

08/15/94

II0520

Copyright Notice

08/15/94

II0600

Insurance for Volunteers, Donated Vehicles, and Equipment

08/15/94

II0601

Volunteers

08/15/94

II0602

Program Production Advisory Panels

04/22/99

II0700

Placement of MATC Image Recruitment Promotional Spots on WMVS/WMVT

08/15/94

II0701

Touring Groups

08/15/94

II0702

Standardized Rates for Channels 10 & 36 Program Tape (One Only) Sales (for Personal Use Only)

08/15/94

II0800

Station Security - Identification

08/15/94