Thursday – April 17, 2014

 

Administrative Regulation and Procedure Manual

While every effort is made to ensure the currency of these procedures, users are advised to contact the Office of General Counsel to verify that a procedure is the most current.

Table of Contents

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Section AA - Procedures Management and Communications
Section BB - Business and Finance
Section CC - Personnel
Section DD - Instructional Programs and Services
Section EE - Instructional Support
Section FF - Student Services
Section GG - Building Operations
Section HH - Administrative Support
Section II - Public Television

 

SECTION AA - Procedures Management and Communications

CODE

TITLE

REVISED

AA0100

Administrative Regulation and Procedure Manual

08/15/94

AA0101

Development, Approval, and Control of Administrative Regulations and Procedures

02/29/00

AA0109

Records Retention 

07/13/09

AA0200

Administrative Notice

08/15/94

AA0400

Development of District Board of Directors Meeting Agendas and Materials

01/07/98

AA0500

Bulletin Boards and Display Cabinets

11/11/96

 

SECTION BB - Business and Finance

CODE

TITLE

REVISED

BB0101

Use of College Funds for Employee-Related Events 

12/03/08

BB0200

Student Activity Fee

08/15/94

BB0201-1

Remission of Out-of-State Tuition for Needy and Worthy Students

07/30/99

BB0202

Student Responsibility and the Disposition of Student Activity/Incidental Fee

01/06/95

BB0301

Criteria for Reduced Contract Rates

09/24/03

BB0700

Contributions and Gifts

08/15/94

BB0800

Nonconstruction Procurements

09/01/12

BB0801

Construction-Related Procurements

04/30/02


Reimbursement Policies


BB0802

Petty Cash Reimbursement

03/06/98

BB0900

Reimbursement of Expenses for Applicants Invited for A Job Interview

08/15/94

BB0901

Travel and Expense Reimbursement
Appendix A
Appendix B

07/01/03
01/01/14
07/01/03

BB0902

Dues and Participation in Social and Civic Organizations

08/15/94

BB1000

Postal Charges

01/06/98

 

SECTION CC - Personnel

CODE

TITLE

REVISED

 

EQUAL EMPLOYMENT OPPORTUNITY

 

CC0100

Definition of Employee

12/15/99

CC0101

Authorization To Fill Vacant Full-Time Positions

02/29/00

CC0200

Process for Resolving Complaints of Harassment, Sexual Misconduct and Other Forms of Discrimination - Appendix A,  Appendix B

02/20/14

CC0201

Accessing Accommodations for Employees with Disabilities - Appendix A, Appendix B

10/11/11

CC0400

Professional and Special Assignments

10/25/96

CC0500

Employment of Full-Time Staff

12/05/01

CC0500-1

Termination Date For Non-Represented Employees 

08/18/10

CC0501

Employment of Full-Time Faculty

02/11/99

CC0501-1

Employment of Part-Time Faculty

02/11/99

CC0502

Employment for Television Stations

08/15/94

CC0505

Institutional Membership - Professional Organization

08/15/94

CC0506

Employment of Temporary Full-Time and Part-Time Staff Employees (Not Including Agency Help)

08/15/94

CC0507

Authorization to Procure Temporary Agency Employees

05/19/00

CC0508

Evaluating Use of Independent Contractors - Appendix

09/01/12

CC0900

Bridging of Service After Termination For Non-Represented Employees (Retiree Health Insurance Only)

08/18/10

CC0904

Graduate and Undergraduate Credits

08/15/94

CC1001

Compensating Days for Paid Holidays Which Occur on Weekends

08/15/94

CC1002

Vacation for Nonrepresented Personnel

04/21/97

CC1009

Sabbatical Leave for Exempt Employees

08/15/94

CC1100

Retirement Notice (Exempt, Nonrepresented Personnel)

12/20/13

CC1200

Professional Growth Credit Evaluation for Certified Positions

05/25/09

CC1201

Supervisor's Responsibilities for Certification and Professional Growth Coaching of Full-Time and Part-Time Employees

05/25/04

CC1202

Employee Exchange

08/15/94

CC1600

Appeal Procedure for Nonrepresented Employees

03/01/00

CC1701

Employee Absenteeism

08/15/94

CC1707

Employee Absence - Jury Duty

08/15/94

CC2000

Requests by Law Enforcement Authorities or Others to View or Remove Student Records

01/06/95

CC2100

Recruitment Advertising

08/15/94

CC2101

Recruitment Travel Expense Reimbursement

08/25/99

CC2102

Relocation Assistance Allowance

08/17/01

CC3000

Commercial Drivers License Drug Checks

06/28/10

 

SECTION DD - Instructional Programs and Services

CODE

TITLE

REVISED

 

SCOPE OF INSTRUCTION

 

DD0100

Field Trips

01/06/95

DD0101

Change of Program - High School Contract

08/15/94

DD0400

Proration of Fees and Credits

01/06/95

DD0401

Auditing Courses

01/07/98

DD0405

Independent Study and Grading Procedure

06/02/96

DD0500

Instructional Program Evaluation and Discontinuance Program

04/07/02

DD0500
AppdxA

Monitoring and Screening of Programs - Flow Chart

04/07/02

DD0600

Minimum Class Load of 12 for Aidable Courses

10/27/98

DD0601

Minimum Class Load of 14 for Personal Enrichment/Avocational Courses

10/25/96

DD0701

Student Evaluation Procedure

08/15/94

DD0702

Comprehensive Examinations - Adult High School

08/15/94

DD0704

Grade Reporting - High School Contract

08/15/94

DD0705

Academic Grade Appeal Procedure

10/27/98

DD0706

Incompletes

06/14/00

DD0707

Midsemester Grades

02/04/00

DD0708

Repeats - Effect on Grade Point Average (Associate Degree)

01/06/95

DD0709

Student-Initiated Withdrawals

02/04/00

DD0710

Instructor-Initiated Student Withdrawals & Reinstatement

01/07/08

DD0800

Articulation with High Schools

04/07/00

DD1000

Attendance - High School Contract Division

08/15/94

DD1001

Attendance (Except High School Contract and Apprentice Students)

01/07/08

DD1003

Attendance Reporting - Apprentice

04/07/00

DD1100

Liberal Arts and Sciences Requirements in the Associate in Applied Science Degree Programs

08/14/94

DD1101

Associate in Applied Science Degree 64-Credit Limit and Occupational Clustering

08/15/94

 

SECTION EE - Instructional Support

CODE

TITLE

REVISED

 

INSTRUCTIONAL SUPPORT

 

EE0100

Duplication of Copyrighted Materials

04/28/00

EE0101

Instructional Materials Production

04/28/00

EE0102

Textbook and Course Material Adoptions, Ordering, and Desk Copy Acquisitions

11/14/08

EE0103

Textbook and Course Material Acquisitions by Students

08/15/94

EE0104

District Library Book Selection

04/28/00

EE104-1

General Library Policies

04/28/00

EE0105

Challenged Materials in the District Library Collection

04/28/00

EE0106

District Computer Resource Centers (CRC)

04/13/00

EE0107

Release of Instructional Materials

04/28/00

EE0108

Ordering Audiovisual Classroom Support

04/28/00

EE0109 Consideration of Research Activities Conducted by Individuals Outside of MATC
Appendix
 7/12/13
EE0109-A Institutional Review Board Standard Operation Procedures

10/7/13

EE0120

Program Update

06/19/01

EE0121

Course Outline

06/25/01

EE0122

Course Syllabus Guidelines

08/15/94

EE0130

Occupational/Service Advisory Committee Guidelines

08/15/94

EE0131

Program Development - Associate Degree and Diploma

06/25/01

EE0131-1

Alternative Delivery Approval Process

04/28/00

EE0132

Continuing Education Certificates

08/15/94

EE0140

Student Teacher Placement or Internship at MATC

08/15/94

EE0150

Access to Classrooms, Shops, Laboratories, Student Work Stations, and Facilities

10/25/96

EE0151

Room Assignments and Reservations

04/28/00

EE0152

Assignment of Faculty Offices

04/28/00

EE0153

Parking for Auto Shop Repairs

08/15/94

EE0154

Class Scheduling

04/28/00

EE0201

Use of MATC Mobile Computing Resources

06/19/08

EE0201-A

MATC Mobile Technology Request 

06/19/08

EE0201-B

MATC Listed Property Personal Use Agreement 

10/23/08

EE0203

Procedure for Reporting Claims of Copyright Infringement

04/13/00

EE0204

Rationale for Distribution and Compensation for MATC College of the Air Telecourse Materials

04/28/00

EE0214

Selection and Recommendation of Telecourse and Telecourse Instructor for College of the Air

04/28/00

EE0300

Advanced Standing Examination

06/18/01

EE0302

Textbook Reading Level Analysis

04/28/00

EE0304

External Testing

01/07/98

EE0305 Department of Transportation - Federal Motor Carrier Safety Administration Controlled Substances and Alcohol Use Testing Program 07/13/13

 

SECTION FF - Student Services, Student Records

CODE

TITLE

REVISED

 

INSTRUCTIONAL SUPPORT

 

FF0051

Use of MATC Athletic Fields by External Individuals and Groups - Appendix

05/01/96

FF0100

Privacy Act - Appendix

06/21/01

FF0101

Tutoring Service

04/17/00

FF0102

Apprentice Student Services Functions

02/01/00

FF0104

Parking Regulations and Fees for Students - Districtwide

09/09/13

FF0105

Lost and Found

02/01/00

 

ADMISSIONS AND REGISTRATION

 

FF0201

ON TRAC (Orientation Testing Registration Admissions Counseling)

02/20/00

FF0202

Admitting Students to Class - High School Contract

08/15/94

FF0203

Transfer of Courses from Other Colleges to MATC

03/05/10

FF0204

International Students - F-1, J-1, or M-1 Visa Only

02/01/00

FF0205

Minimum Age Requirements for Enrollment - Appendix

02/01/00

FF0206

Considerations for Student Advancement on a Waiting List

02/20/00

FF0207

Accommodations and Standards for Precollege Program Entry

05/15/96

FF0401

Guidance Responsibilities

02/20/00

FF0402

Employment Development Center (EDC)

02/01/00

FF0404

Veterans

02/01/00

FF0405

Student Assistance Program (SAP)

02/01/00

FF0501

MATC - Financed Student Deferments

02/02/00

FF0502

Student Employment

02/19/00

FF0600

Athletic Department Alcohol, Tobacco and Drug Testing Procedures

06/10/13

FF0601

Consumption of Alcoholic Beverages on MATC Property

02/03/00

FF0601-A

Consumption of Alcoholic Beverages Not on MATC Property but at an MATC-Sanctioned Function

02/02/00

FF0602

Lockers

08/15/94

FF0603

Requests by Law Enforcement Authorities, or Others, to Locate Students During School Hours

01/06/98

FF0900

Standards of Academic Progress

12/12/11

FF0901

Academic Grade Appeal Procedure

01/17/96

FF1000

Accessing Accommodations for Students with Disabilities - Appendix

10/21/13

FF1001

Student Discrimination/Harassment Complaint Procedure - Appendix

04/10/00

 

SECTION GG - Building Operations

CODE

TITLE

REVISED

 

BUILDING OPERATIONS

 

GG0010

Key Requisition, Replacement, and Return

08/15/94

GG0015

Mailroom: Processing of Campus and Outgoing Mail

08/15/94

GG0050

Meeting Room, Auditoria Equipment, Food Reservation, and Related Services Procedure for Internal (MATC) Use Only

12/03/01

GG0051

Rental of MATC Facilities by External Individuals and Groups - Appendix

08/01/08

GG0052

Use of MATC Cooley Auditorium by MATC Faculty/Staff and Student Organizations

08/15/94

GG0053

Use of MATC Mall by MATC Faculty/Staff and Student Organizations

12/29/97

GG0054

Use of District Owned Motor Vehicles

3/31/03

GG0054-1

Appendix 1 Driver's Accident Reporting Form

3/31/03

GG0054-2

Appendix 2

3/31/03

GG0055

Operation of District Owned Motor Vehicles

3/31/03

GG0055-1

Addendum 1

3/31/03

GG0100

Parking Assignments - Nonrepresented Exempt Employees

03/01/99

GG0101

Parking Regulations for Employees - Districtwide

03/01/99

GG0102

Parking Fees for Employees - Districtwide

03/01/99

GG0105

Assignment of Reserved Disabled Parking -
Appendix A (01/14/13)

01/14/13

GG0106

Parking for Visitors, Service, Repair, and Regional Personnel

03/01/99

GG0107

Facilities - Leasing

01/06/98

GG0108

Remodeling or Relocation of Facilities - Appendix

06/15/01

GG0109

District Signage Procedure and Regulations

09/17/99

GG0201

Transfer, Disposal, Trade-in, or Sale of Excess Property

01/06/98

GG0201-1

Scrap, Trash, Disposed Property

07/09/99

GG0201-2

Disposal of Computer Equipment

3/31/03

GG0201-2 AppendixB

Appendix B -Request for Transfer/Disposal of Equipment/Furniture

3/21/14

GG0201-2 Attachment A

Attachment A - Request for MATC Used Computers

02/18/05

GG0202

Missing Equipment and Property

03/01/99

GG0203

Moving/Surplus Furniture

08/15/94

GG0300

Cancellation of Classes and/or Alteration of Employee's Work Schedule Due to Emergencies

01/06/98

GG0301

Emergency Closing for 1st and/or 2nd Shift Staff Employees

08/15/94

GG0302

General Procedures Regarding Reporting Incidents of Campus Violence

10/26/98

GG0302-1

MATC Children's Centers Child Abuse and Neglect

04/07/02

GG0303

Toxic Substances and Infectious Agents

08/15/94

GG0304

Admittance to Buildings During Nonschool Hours

08/15/94

GG0305

Disorderly or Illegal Acts

08/15/94

GG0306

Bomb Threat - Appendix

03/01/99

GG0307

Emergency Fire Procedure - All Campuses

08/15/94

GG0307-1

Access to MATC Computing Facilities

05/22/01

GG03071A

Access to MATC Computing Facilities - Appendix

05/22/01

GG0308 Accidents - Students 07/12/13

GG0309

Work-Related Accidents

05/18/99

GG0401

Violation of MATC's Tobacco-Free District Facilities Policy

10/01/12

 

SECTION HH - Administrative Support

CODE

TITLE

REVISED

HH0100

General Bookstore Policy

08/15/94

HH0101

Bookstore Refund/Exchange

08/15/94

HH0101-1

Milwaukee Area Technical College Procedure For Data Security Breach 

06/28/10

HH0102

Bookstore Used Book Policy

08/15/94 

HH0105

Food and Beverages, Preparation and Consumption of

03/01/13

HH0200

Maintaining Quality in Communications

04/13/00

HH0300

Donations to the MATC Foundation

08/15/94

HH0300-1

Gifts In-Kind Donation Procedure

10/1/12

HH0300-1-A

Gifts In-Kind Donation Procedure - Appendix

10/1/12

HH0301

Inventory and Disposal of Equipment Donated to the College through the MATC Foundation

04/13/00

HH0400

Raffle Guidelines

03/27/12

HH0400-A

Raffle Guidelines Appendix A - Application for Raffle

03/27/12

HH0500

Microcomputer Software use and Duplication Regulation

04/13/00

HH0501

Purchasing a Student License Agreement for Microsoft Software

02/15/01

HH0502

Communicating Network Issues

11/30/01

HH0503

Information Technology - Downtime for Network Maintenance Standards

11/03/01

HH0600

Grants Management Procedures

04/14/00

HH0602

Authorization to Release Grant Funds for Initiating the Hiring Process

04/14/00

 

SECTION II - Public Television

CODE

TITLE

REVISED

 

PUBLIC TV STATIONS

 

II0100

WMVS/WMVT Television Underwriting

01/01/14

II0200

Election Coverage

08/15/94

II0201

Political Broadcasting for Federal Candidates, Stations WMVS/WMVT

08/15/94

II0201-1A

Appointment of Members to the Community Advisory Board (CAB) - (Initial Procedure to Establish CAB)

07/13/99

II0201-1B

Appointment of Members to the Community Advisory Board (CAB) - (Ongoing Procedure)

07/13/99

II0202

Public Television Travel

08/15/94

II0210

Classroom Instructional Use of PBS Television Programs Presented on WMVS/WMVT

05/23/00

II0220

Charge Backs for Production Services

08/15/94

II0300

Television Transmitter and Satellite Earth Station Security

08/15/94

II0500

Production Requests for the Videotaping of Speeches

08/15/94

II0501

Program Proposal

08/15/94

II0502

Technical Standards

08/15/94

II0503

Securing of Services

08/15/94

II0510

TV and Video Production Student Use of Station Production Facilities

08/15/94

II0511

MATC Faculty/Staff Use of Television Production Facilities

08/15/94

II0520

Copyright Notice

08/15/94

II0600

Insurance for Volunteers, Donated Vehicles, and Equipment

08/15/94

II0601

Volunteers

08/15/94

II0602

Program Production Advisory Panels

04/22/99

II0700

Placement of MATC Image Recruitment Promotional Spots on WMVS/WMVT

08/15/94

II0701

Touring Groups

08/15/94

II0702

Standardized Rates for Channels 10 & 36 Program Tape (One Only) Sales (for Personal Use Only)

08/15/94

II0800

Station Security - Identification

08/15/94